Executive Assistant

Position Summary

We are seeking an organized, proactive, and detail-oriented Executive Assistant for one of our clients to provide administrative and operational support within a growing organization. This role will assist with day-to-day operations, project coordination, scheduling, documentation, vendor communication, and process improvement.

The ideal candidate is comfortable managing multiple priorities, coordinating with internal and external partners, and supporting projects from planning through completion.

Key Responsibilities

• Provide administrative and operational support to organizational leadership
  
• Manage calendars, appointments, meetings, and scheduling needs
  
• Coordinate meetings, travel arrangements, events, and related logistics
  
• Support new location openings, expansion efforts, and other operational projects
  
• Assist with project coordination involving vendors, facilities, procurement, and other operational needs
  
• Prepare, edit, and maintain documents, reports, correspondence, and project records
  
• Maintain organized electronic files and operational documentation
  
• Coordinate communication with vendors, suppliers, contractors, and service providers
  
• Support inventory tracking, ordering, receiving, and general procurement activities
  
• Assist with expense tracking, invoice processing, and recordkeeping
  
• Attend meetings, document key discussions, and track action items and deadlines
  
• Assist with staffing coordination, scheduling, onboarding, and training logistics
  
• Maintain and communicate operational policies, procedures, and documentation
  
• Support compliance with applicable operational, safety, and regulatory requirements
  
• Identify and recommend opportunities to improve processes and operational efficiency
  
• Support the planning and execution of company events and team activities
  
• Assist with special projects and organizational initiatives as assigned
  
• Perform other duties as needed to support organizational goals and business objectives
  

Requirements

Education

• High school diploma or GED required
  
• Bachelor’s degree preferred
  

Experience

• Minimum of 2 years of professional administrative, operations, or coordination experience
  
• 3+ years of experience supporting operations within a fast-paced, multi-location, or service-based organization preferred
  
• Experience supporting new locations, expansion projects, or other operational initiatives preferred
  
• Proficiency with Google Workspace and Microsoft Office
  
• Experience with project management or workflow management platforms preferred
  
• Strong interpersonal skills with a professional demeanor
  

Knowledge & Skills

• Ability to effectively manage multiple priorities, projects, and deadlines
  
• Strong organizational skills and attention to detail
  
• Basic knowledge of expense tracking, invoice processing, or bookkeeping preferred
  
• Experience working with operational policies, procedures, or regulatory requirements preferred
  
• Ability to coordinate effectively with internal teams, vendors, contractors, and external partners
  
• Strong written and verbal communication skills
  
• Ability to work independently, exercise sound judgment, and follow through on responsibilities