Academic Programs Assistant 2

Posting Description

ACADEMIC PROGRAMS ASSISTANT 2, Chemistry, seeks an organized and customer-focused individual to support undergraduate academic programs and departmental operations. Reporting to the Assistant Director of Academic Programs Administration, this role provides administrative support to students, faculty, and staff while coordinating academic, student engagement, and departmental activities. Provide exceptional customer service to students, faculty, staff, and visitors; maintain undergraduate student records, advisor files, and academic data; coordinate student and faculty events, including awards ceremonies, seminars, orientations, outreach programs, and campus-wide activities; support academic administration, including degree audits, departmental awards, chemistry minor applications, transfer credit requests, and course prerequisite monitoring; coordinate visiting student appointments and related documentation, including visa processes as needed; manage student employee hiring, payroll, and terminations; serve as a liaison to undergraduate student organizations and support wellness, community service, outreach, and career development initiatives; process reimbursements, maintain financial records, order supplies, coordinate facilities and audiovisual needs, update departmental materials and website content, and assist with special projects.

The full job description is available here: https://science.mit.edu/contact/employment-opportunities/

Job Requirements

REQUIRED: A minimum of three years of professional experience, preferably in higher education or an academic setting; strong organizational, interpersonal, and communication skills; ability to manage multiple priorities and handle confidential information with discretion; and proficiency with Microsoft Office; and experience with Excel. PREFERRED: WordPress, Adobe Creative Suite, event planning, and student-focused programming; and a college degree and familiarity with MIT academic processes.

Work Arrangement: Hybrid schedule of 3 days onsite and 2 days remote per week. Additional onsite attendance may be required during onboarding, training, and periods of departmental need.

9/4/2026